Tuesday, June 21, 2016

RES School Council AGM and June meeting minutes


RES Council Meeting Minutes
AGM Elections June 15th, 2016

In attendance: Marlin Hogg, Elaine Ross, Jamie Jensen, J'Ana Smith, Rhonda Steed, Lindsay Baldry, Pam Shaw, Scott Shaw, Tasha Reeve, Loretta Cahoon, Jen Wegwitz, Cheri Gilbert, Carmen Lowry, Loni Sala, Rachael Miller, Meagan First Charger, Ron Riemen, Diane Nelson, Connie Shurtz, Nancy Rose, Natalie Ball, Jen Bennett, Christal Bevans

Welcome -Rachael Miller

Financial Report -Carmen Lowry
-Money allotted to the bullying program and lock down kits
-Financial chart & graph passed around to show a break down of this year's financial spending
-Healthy Snack Fridge $4600 grant , fridge is purchased and will be here in July. Ready for program to start the last week of September
June 23rd Orientation- Marlin
-It was determined by the board to do a full day last day with orientation, but after deliberation was decided it was too much and will now be the last hour of the carnival day on the 23rd
-1/2 day Carnival Div 1 –swim, Div 2 - carnival bouncy houses, etc at 11 am the 

LAST DAY OF SCHOOL ACTIVITIES

THURSDAY, JUNE 23, 2016
8:30-9:15-DIV I Carnival, DIV II Pool
9:15-10:00-DIV I Pool, DIV II Carnival
10:00-10:30-Carnival Clean Up & Recess!
11:00- Students get divided into new classes
11:15-12:00-Orientation Grades 1-6 in next years classes.
NEW GRADE 1 STUDENTS (Current Kindergarten Students)-11:15-12:00 PM
Please enter through the main doors.
Current Grade 6 STUDENTS-will be dismissed at 11:00 AM. Good luck next year in Junior High!
NEW KINDERGARTEN STUDENTS- Orientation will be for 1 hour. You will need to stay with your child for the whole hour. You will be notified by phone call starting Monday, June 13, 2017 of your time. Due to the large number of privacy issues & FOIP regulations, we will not be posting class lists in our hallways or main office. Classroom teachers’ names will be provided by RES staff or by asking your child.
ALL STUDENTS WILL BE DISMISSED AT 12:00 PM

Tuesday, June 14, 2016

June Council Meeting & AGM Elections

RES Council Meeting – AGM and Elections

June 15th, 2016 at 7:00 pm in room 18

- Welcome – Rachael

- Financial report – Carmen

- June 23 rd orientation – Marlin

- Minister Eggen’s curriculum announcement - Loni

- Brief review of upcoming events

o Healthy Snack Fridge

o Family dance

o Sept. school council meeting

VOLUNTEER APPRECIATION

Sunday, June 12, 2016

School Council AGM Reminder

SCHOOL COUNCIL REMINDER
We would like to remind all parents of RES students of the upcoming school council meeting on Wednesday, June 15th, at 7:00 pm at the RES, in the board room (room 18).  This will be our AGM (Annual General Meeting) and the elections for members of the council executive, as well as our Volunteer Appreciation.  At this meeting we will propose and vote on changes to the RES council by-laws, and elect the Executive members for the 2016-2017 school year.  This is a great opportunity to get involved in the school; come see what the school council does and how you can be involved.  Any parents of RES students present at the meeting may volunteer or be nominated for executive positions.  Parents can put their name forward beforehand to be voted on for a position and do not need to be present at the meeting, but parents must be present at the meeting to vote on by-law changes and executive positions.  If you are not interested at this time in being a member of the council executive, you can still come have a say in the council by voting.  All parents of RES students are members of the RES council, and each member of the school council is able to vote!  We also want to take the opportunity to recognize our many wonderful volunteers.  We appreciate every volunteer at our school!  There will be refreshments and a slideshow.  

The positions we will be voting on, as well as a brief explanation of each position, and the bylaw amendments we will be voting on, can be found on our RES council blog (located on the RES website) and on our FB page, RES Parent Awareness

Come out and learn how you can get involved in our school and let us show our appreciation for our volunteers!!

2016-2017 School Council positions

This is to notify all parents of RES students of the RES Council Annual General Meeting (AGM) which will be held on Thursday, June 15th, 2016 at 7:00 pm in the board room, room 18 (next to the kitchen).  At this meeting we will propose and vote on changes to the RES council by-laws, and elect the Executive members for the 2016-2017 school year.  Any parents of RES students present at the meeting may volunteer or be nominated for executive positions.  Parents can put their name forward beforehand to be voted on for a position and do not need to be present at the meeting, but parents must be present at the meeting to vote on by-law changes and executive positions.
The following is a list of the RES Council Executive positions that need to be filled for the 2016-2017 school year and a brief description of their duties:
Co-chair – Attends monthly pre-council meetings with the council chair and school 
administration
Chairs council meetings when chair is unable to
Fills in at various functions when chair is unable to
Writes council event reports
Attends monthly council meetings
Secretary – Attends each monthly school council meeting and takes detailed minutes
Types up the minutes and sends them to the council chair in a reasonable amount of time
Participates in school council responsibilities
Encourages school council members to get their criminal record check and family welfare check, and keeps track of who has it, for volunteering purposes
Treasurer – Gets one of 2 signing positions on the school council bank account
Keeps track of all bank transactions on the school council account and makes periodic financial reports for the council
Attends the monthly meetings and reports to the council on the current account balance
Participates in school council responsibilities
Communications Director #2 – Keeps the school council blog up-to-date
Works with the school secretary in relaying messages from the school council which are needed  in the newsletters or emails
Attends monthly council meetings
Participate in school council responsibilities

Fundraiser Coordinator – Attends monthly council meetings and participates 
in discussions regarding fundraising needs and opportunities
Coordinates all fundraising events, reporting on the details of upcoming events and progress of current events at the monthly meetings, involving school council members in major decisions and issues
Heads up a committee to plan and run the event when needed
Participates in school council responsibilities

Volunteer coordinator – Arranges for volunteers for school events such as the book 
fair, one school, one book functions, etc, and school council sponsored events 
Communicates with room reps to help arrange and remind volunteers
Attends monthly school council meetings
Participates in school council responsibilities

Pre-school rep – This position is open to any parent who has a child in the RES 
preschool program.
Represents the preschool at the school council meetings
Communicates with the preschool as necessary to act as a liaison between the preschool and the school council
Attends monthly school council meetings
Participates in school council responsibilities

Members at Large (2 or 3) - Attends monthly meetings
Participates in school council responsibilities
Will coordinate 1 staff appreciation day throughout the year, which will be discussed with the council and will be fully supported by council members (as in council members will participate in bringing treats, etc)

All parents of students attending RES are members of the RES council, and are invited to attend each monthly council meeting.  However, members of the RES council executive (the above positions) are voting members of the council.
According to our council bylaws, each position is for a maximum of 2 consecutive years.
If you are interested in a position, you can contact Rachael Miller at thomrn@alumni.uleth.ca to put your name down in advance.  There will also be an opportunity at the meeting to put your name in the elections, if you desire.

The following changes to the RES council bylaws will be proposed at the meeting:
5.2 As examples, these projects can include Family School Dance, Pizza Days, Healthy Snack Fridge, etc.

5.4 Parent Leaders may consist of the following: Room Reps, Hot Lunch Rep., Healthy Eating  Coordinator, etc.

6.3 - The member of the Council Executive will be a member of the Council Executive from the time of their appointment until the end of the annual general meeting, up to (2) two consecutive school years. The member of Council Executive cannot hold the same position on Council Executive for more than (2) two consecutive years.

7.9.4 The current executive will continue to carry out their pre-existing projects for that school year.

8.5.1 Preschool Rep. must have a child attending Raymond Elementary Preschool. They can hold the position for (1) one year.

11.3 Special Meetings
11.3.1The Council may at any time give notice of a special meeting of the Council. The notice will be given in the manner determined by the Council, but must be given at least 1 day before the meeting.  The notice will state the time, date and place of the meeting, and describe the matters to be dealt with.