Tuesday, May 23, 2017

Bylaw Additions and AGM notice

4.7.1.2 A minimum of four (4) members occupying the positions of Chairperson, Secretary, Treasurer, and Communications Director; (Removal of 4.7.1.3 portion)

4.7.1.3 Other positions of the executive can include Co-chairperson, Past Chairperson, Communications Assistant, Preschool Representative, Volunteer Coordinator, Volunteer Assistant, Fundraising Coordinator, and Members-at-Large.

4.7.1.3(a) There will be a maximum of three (3) positions for Members at Large

4.7.1.4 After consultation with the rest of the school council, only those on the Council Executive will have a vote.

7.6.1 Members at large will only be voted on after all other Executive positions have been filled.


This is to notify all RES parents that the RES Council Annual General Meeting (AGM) which will be held on Thursday, June 8th, 2017 at 7:30 pm in the board room, room 1.  At this meeting we will propose and vote on changes to the RES council by-laws, and elect the Executive members for the 2016-2017 school year.  Any parents of RES students present at the meeting may volunteer or be nominated for executive positions.  Parents can put their name forward beforehand to be voted on for a position and do not need to be present at the meeting, but parents must be present at the meeting to vote on by-law changes and executive positions.
The following is a list of the RES Council Executive positions that need to be filled for the 2017-201school year and a brief description of their duties:
Chair – Chairs all meetings of the council and coordinates with the principal to establish
meeting agendas
Communicates with the principal on a regular basis
Calls regular school council meetings
Ensures that minutes are recorded and maintained
Has general supervision of all activities of the school council
Is the official spokesperson of the school council
Ensures there is regular communication with the school community, outside of the regular meetings
Stays informed about school board policy that impacts school council
Has signing authority on the financial accountss, together with the co-chair and/or treasurer
Prepares an annual report

Co-chair – Attends monthly pre-council meetings with the council chair and school 
administration
Chairs council meetings when chair is unable to
Fills in at various functions when chair is unable to
Writes council event reports
Attends monthly council meetings
Secretary – Attends each monthly school council meeting and takes detailed minutes
Types up the minutes and sends them to the council chair in a reasonable amount of time
Participates in school council responsibilities
Encourages school council members to get their criminal record check and family welfare check, and keeps track of who has it, for volunteering purposes

Fundraiser Coordinator – Attends monthly council meetings and participates 
in discussions regarding fundraising needs and opportunities
Coordinates all fundraising events, reporting on the details of upcoming events and progress of current events at the monthly meetings, involving school council members in major decisions and issues
Heads up a committee to plan and run the event when needed
Participates in school council responsibilities

Pre-school rep – This position is open to any parent who has a child in the RES 
preschool program.
Represents the preschool at the school council meetings

Thursday, May 18, 2017

Council meeting minutes May 2017

RES Council Meeting
Wed May 10th 2017 at 9am

In attendance:
Connie ShurtzChristal Bevans, Natalie Ball, Alana Sala, Marlin Hogg, Jamie Jensen, Elaine Ross, Racheal Miller, Jen Bennett, Melanie Smith, J'Ana Smith, Gail Currie, Cherie Gilbert

Council Chair Report- Rachael Miller

-By law discussion 21 days before AGM posted to public meeting  which will be June 8th at 7:30pm spread the word on proposed changes 
-the main addition affect the members at large
-discussion on whether public has vote if they just come to meetings
-we consider parent voices always
-AGM all can vote who are elected was Vote to approve changes 
{{opposed to those not having a vote}} 
decision ALL IN FAVOR Natalie Alana Rachael Connie Cheri Jenifer and J'Ana Smith of only elected members allowed to vote

-Available positions let her know before Friday
-preschool rep is up as is chair and co-chair
-members at large also
-will post positions and descriptions of elected positions available

-BIG THANK YOU to all who helped with teacher appreciation

-Motion to use school council funds at AGM for refreshments  ALL in FAVOR
J'Ana ,Connie, Rachael, Alana, Cheri, Natalie, Christal}

Principles Report- Marlin Hogg

Lunch Supervison
-refer parents to flow chart {{see parent concerns flow chart}}
-going to FB only angers people and causes more problems if you have a problem come to the school no FB 
-complaining does not help relations between parents and teachers
-Councils are about the students educate others 
-only 4 parents came in to discuss with the principle