Tuesday, May 23, 2017

Bylaw Additions and AGM notice

4.7.1.2 A minimum of four (4) members occupying the positions of Chairperson, Secretary, Treasurer, and Communications Director; (Removal of 4.7.1.3 portion)

4.7.1.3 Other positions of the executive can include Co-chairperson, Past Chairperson, Communications Assistant, Preschool Representative, Volunteer Coordinator, Volunteer Assistant, Fundraising Coordinator, and Members-at-Large.

4.7.1.3(a) There will be a maximum of three (3) positions for Members at Large

4.7.1.4 After consultation with the rest of the school council, only those on the Council Executive will have a vote.

7.6.1 Members at large will only be voted on after all other Executive positions have been filled.


This is to notify all RES parents that the RES Council Annual General Meeting (AGM) which will be held on Thursday, June 8th, 2017 at 7:30 pm in the board room, room 1.  At this meeting we will propose and vote on changes to the RES council by-laws, and elect the Executive members for the 2016-2017 school year.  Any parents of RES students present at the meeting may volunteer or be nominated for executive positions.  Parents can put their name forward beforehand to be voted on for a position and do not need to be present at the meeting, but parents must be present at the meeting to vote on by-law changes and executive positions.
The following is a list of the RES Council Executive positions that need to be filled for the 2017-201school year and a brief description of their duties:
Chair – Chairs all meetings of the council and coordinates with the principal to establish
meeting agendas
Communicates with the principal on a regular basis
Calls regular school council meetings
Ensures that minutes are recorded and maintained
Has general supervision of all activities of the school council
Is the official spokesperson of the school council
Ensures there is regular communication with the school community, outside of the regular meetings
Stays informed about school board policy that impacts school council
Has signing authority on the financial accountss, together with the co-chair and/or treasurer
Prepares an annual report

Co-chair – Attends monthly pre-council meetings with the council chair and school 
administration
Chairs council meetings when chair is unable to
Fills in at various functions when chair is unable to
Writes council event reports
Attends monthly council meetings
Secretary – Attends each monthly school council meeting and takes detailed minutes
Types up the minutes and sends them to the council chair in a reasonable amount of time
Participates in school council responsibilities
Encourages school council members to get their criminal record check and family welfare check, and keeps track of who has it, for volunteering purposes

Fundraiser Coordinator – Attends monthly council meetings and participates 
in discussions regarding fundraising needs and opportunities
Coordinates all fundraising events, reporting on the details of upcoming events and progress of current events at the monthly meetings, involving school council members in major decisions and issues
Heads up a committee to plan and run the event when needed
Participates in school council responsibilities

Pre-school rep – This position is open to any parent who has a child in the RES 
preschool program.
Represents the preschool at the school council meetings
Communicates with the preschool as necessary to act as a liaison between the preschool and the school council
Attends monthly school council meetings
Participates in school council responsibilities

Members at Large  - Attends monthly meetings
Participates in school council responsibilities

All parents of students attending RES are members of the RES council, and are invited to attend each monthly council meeting.  However, members of the RES council executive (the above positions) are voting members of the council.

Non-executive member positions:
(these do not need to be voted on – simply let the current chair know you are willing to fill one of these positions)

Healthy Snack Fridge Committee Members – need 3
Time commitment: approximately 1-2 times a week every other month for approx 2 hrs
Chopping, bagging, and loading snacks into the fridge (chopping and bagging can be done at home)
This committee is crucial to keeping the Healthy Snack Fridge program running

Pizza Volunteer for Div II
Time commitment: once a month, for 1-2 hours
Come in on pizza day for that division, and divide up the pizza orders for each class


According to our council bylaws, each position is for a maximum of 2 consecutive years.
If you are interested in a position, you can contact Rachael Miller at thomrn@alumni.uleth.ca to put your name down in advance.  There will also be an opportunity at the meeting to put your name in the elections, if you desire.

The following changes to the RES council bylaws will be proposed at the meeting:

4.7.1.2A minimum of four (4) members occupying the positions of Chairperson, Secretary, Treasurer, and Communications Director; (Removal of 4.7.1.3 portion)

4.7.1.3Other positions of the executive can include Co-chairperson, Past Chairperson, Communications Assistant, Preschool Representative, Volunteer Coordinator, Volunteer Assistant, Fundraising Coordinator, and Members-at-Large.

Addition: 4.7.1.3(a) There will be a maximum of three (3) positions for Members at Large

4.7.1.4After consultation with the rest of the school council, only those on the Council Executive will have a vote.

Addition:  7.6.1Members at large will only be voted on after all other Executive positions have been filled.
Addition:  11.2.2 all regular meetings will be open to all council members